How to track tool usage

When to track tool usage

You should track tool usage when:

• Using controlled or calibrated tools

• Performing maintenance that requires specific equipment

• Recording tool usage for compliance or audits

Tracking tool usage helps maintain proper documentation and control.

Register tool usage

Follow these steps to track tool usage:

1. Go to Production → Tool Usages
2. Click “New Tool Usage”
3. Select the related work order
4. Select the tool or tool instance
5. Enter usage details (time, duration, or notes)
6. Save the entry

Logging tool usage from a work order

You can also register tool usage while working:

• Open the work order

• Add tool usage directly from the work order view

• Select the tool used during the task

This ensures accurate and real-time documentation.

What to include

When tracking tool usage, include:

• Work order – The task where the tool is used

• Tool or tool instance – The specific tool used

• Usage details – Time, duration, or notes

This ensures full traceability of tool usage.

Why tool tracking matters

Tracking tool usage helps you:

• Maintain compliance with tool control requirements

• Ensure correct tools are used for each task

• Keep records for audits

• Improve accountability across the team