How to manage technical records

When to manage technical records

You should manage technical records when:

• Maintenance work has been completed
• Documentation needs to be stored or updated
• Records must be available for audits or inspections

Keeping records up to date ensures compliance and traceability.

Add a technical record

Follow these steps to create or upload a record:

1. Go to Engineering → Technical Records
2. Click “New Record” (or upload document)
3. Add the relevant file or documentation
4. Enter details (description, date, reference)
5. Link the record to an aircraft, component, or work order
6. Save the record

What to include in a record

A technical record should include:

• Description – What the document contains
• Date – When the work or record was created
• Reference – Identifier or document number
• Attachments – Files or supporting documentation
• Links – Aircraft, component, or work order

Clear records make it easier to find and verify information.

Organizing records

To keep records structured:

• Use consistent naming and descriptions
• Link records to the correct entities
• Store documents in a clear and logical way

This improves usability and audit readiness.

Updating or reviewing records

You can update records when needed:

• Add missing documentation
• Correct information
• Review records before audits

Always ensure records remain accurate and complete.

Why record management matters

Managing technical records helps you:

• Maintain compliance with regulations
• Provide documentation during audits
• Track maintenance history
• Ensure full traceability