How to manage personnel authorizations

What are personnel authorizations?

Personnel authorizations define:

• What tasks a person is allowed to perform

• What aircraft or systems they are approved to work on

• Their level of responsibility

This helps ensure that all work is carried out by qualified personnel.

When to manage authorizations

You should manage authorizations when:

• Adding new personnel

• Updating qualifications or certifications

• Assigning responsibilities

• Preparing for audits or inspections

Keeping authorizations up to date is critical for compliance.

Manage personnel authorizations

Follow these steps to manage authorizations:

1. Go to Administration → Authorizations
2. Select the user or personnel record
3. Add or update authorizations
4. Define the scope of approval (tasks, aircraft, etc.)
5. Save the changes

What to include in an authorization

An authorization should clearly define:

• The type of work allowed

• Relevant aircraft or systems

• Any limitations or conditions

• Validity period (if applicable)

Clear authorizations reduce risk and ensure proper control.

How authorizations are used

Authorizations support your daily operations:

• Ensure only qualified personnel perform work

• Support approval and sign-off processes

• Provide documentation for audits

• Improve accountability across the team

Keeping authorizations up to date

Regularly review and update authorizations:

• When personnel gain new qualifications

• When responsibilities change

• When certifications expire

Outdated authorizations can lead to compliance risks.