How to ensure parts availability before maintenance

Overview

Ensuring parts availability follows this process:

Plan work → Identify required parts → Check stock → Reserve or order → Confirm availability

This helps you avoid delays and keep maintenance on schedule.

Step 1: Identify required parts

Before starting maintenance:

• Review the work package or work order

• Identify all required parts and materials

This ensures nothing is overlooked.

Step 2: Check inventory

Go to Inventory → Stock and verify:

• Parts are available

• Correct quantities are in stock

• Items are in the correct location

Also check:

• Batch validity (expiry dates)

• Serialized items (if applicable)

Step 3: Reserve parts

Once parts are confirmed available:

• Reserve them for the work order

• Ensure they are allocated to the correct job

This prevents parts from being used elsewhere.

Step 4: Order missing parts

If parts are not available:

1. Go to Purchasing → Purchase Orders
2. Create a purchase order
3. Order required parts
4. Track delivery status

Make sure orders are placed early to avoid delays.

Step 5: Receive and verify parts

When parts arrive:

• Complete Receiving Inspections

• Verify documentation and condition

• Add parts to inventory

Only use parts once they are approved and available.

Step 6: Confirm readiness

Before starting work:

• Verify all parts are reserved and available

• Ensure no items are missing or quarantined

This confirms the job is ready to proceed.

Why this matters

Ensuring parts availability helps you:

• Avoid delays during maintenance

• Reduce aircraft downtime

• Improve planning accuracy

• Maintain compliance and traceability