How to create a new inventory item

Before you start

Before creating an item, make sure you know:

• The part number (P/N)

• The item name or description

• Whether the item should be tracked as serialized or in batches

This helps ensure accurate tracking and traceability.

Create a new inventory item

Follow these steps to create a new item:

1. Go to Inventory → Items
2. Click “New Item”
3. Enter the item details
4. Click Save

Required information

When creating an item, you typically need to provide:

• Part Number (P/N) – The unique identifier for the part

• Name / Description – A clear description of the item

• Unit of Measure – For example: each, liters, kg

• Item type – Standard, serialized, or batch-controlled

Make sure the information matches your documentation for compliance purposes.

Choosing how to track the item

MaintSpace supports different tracking methods depending on the part:

Standard items

Used for consumables or parts that do not require individual tracking.

Serialized items

Used for components that require individual traceability (e.g. avionics, major components).

Batch-controlled items

Used for parts with expiry dates or lot tracking requirements.

Choose the correct type to ensure proper traceability and compliance.

What happens next

Once the item is created, you can:

• Add stock through receiving inspections

• Store the item in one or more locations

• Reserve the item for work orders

• Track movements through transactions